Anyone may make a submission on an application that is open for consultation. You can only make a submission on a notified application.
Calling for submissions
Usually those notified applications open for submission have advertisements placed in the public notices section of the major newspapers, or another method that provides effective public notification.
Before making a submission
We urge you to view the application summary of the specific application BEFORE making your submission.
Making a submission
Applications open for submission shows which applications - if any - are open for public comment (submission) and the closing date for these submissions.
Those applications that are open for submission will include:
- a link to the application summary;
- a link to the relevant guide/s to help in making a submission;
- a link to the application details from the Register;
- two options for submission forms.
How to write a submission
While there is no set format that a submission should take, you should aim to present your submission in a way that is both ordered and easy to read. It must be in writing and should include any decision sought, the reasons for it, and whether you are requesting a hearing. Any party may withdraw a request to be heard at any time up until the hearing.
Sending in your submission
There are two options in sending your submission:
- Online submission form that can be filled in on-screen and then submitted to us (comes directly to us, however, you will probably have to send us back-up material as well)
- Suggested paper copy that needs to be printed out, filled in and sent
(by post, fax or email) back to ERMA New Zealand, at PO Box 131, Wellington.
This submission MUST include the following:
- submitters name, postal address, telephone and fax number
- details of the application that the submission is about
- reasons for the submission
- whether you wish to be heard at a hearing.
Submissions must be made within 30 working days of the notification. The notification will tell you when the submission period closes.
A note about submissions
Submissions are a valuable means of contributing to decision-making through raising issues, providing information and contributing perspectives. It is the content of a submission that is important, rather than the number of submissions lodged. Repetitive submissions each saying the same thing do not add much to the decision-making.
Meetings/ Hui / Hearings
We will propose informal meetings with the applicant and submitters where it seems that clarifying issues and information may help to progress matters.
If the applicant or any submitters request - or we consider it necessary - a hearing will then be held. (All those involved will be advised).
The Authority then makes its decision on each application. This is presented in writing and sent out to all parties. The decision will be also be posted on our website and in The Bulletin.